Very Large Meeting - Beta

Visitor capabilities

• Send chat messages during the meeting
• See chat messages exchanged between active participants.
• Raise their hand to become an active participant.
• Toggle tile view.
• View performance settings.
• See the active participant's video, display name, mute/unmute, state, etc.
• Configure Audio and Profile settings.
• Leave the meeting.
• View the start subtitles option.

Active participants capabilities

• Speak in the meeting, show the camera, send audio/video, or share their screens during the meeting.
• Take any actions similar to a regular 8x8 meeting participant.
• Create breakout rooms and meeting polls.
• See distinct counters for active participants and visitors on the active meeting screen, showing the number of active contributors and visitors. Still, they cannot see visitors' names and avatars or their presence on the meeting screen as a tile.
• Have access to post-meeting details (meeting resources such as participants list, recording file, meeting transcript, meeting summary & action items).

Meeting moderator capabilities

• Accept or reject visitor requests to become participants.
• Revoke active participants' rights.
• Mute or unmute a particular participant or everyone else.
• Allow or prevent others from using their cameras.
• Grant moderator rights to a participant.
• Send a private message to a participant.
• Speak, send audio/video, or share your screen during the meeting.
• Take any actions similar to a regular 8x8 meeting participant.

Meeting Lobby

You can secure your meeting by enabling a pre-meeting lobby room to screen incoming participants. Toggle on the Don’t start the meeting without me option in your 8x8 Work app Meetings settings to enable the Meeting Lobby setting by default. You can also enable/disable the lobby during a meeting: go to More Actions > Security Options and toggle on the Enable Lobby. To learn more about how to secure your meeting, see Enable lobby rooms for your meetings.

• If the meeting lobby setting is on:

  • Up to 500 users can join the meeting as active participants. No visitors will be allowed in this meeting.

• If the lobby is enabled during the meeting:

  • Only active participants are allowed in.
  • Up to 500 active participants are allowed in the meeting. No visitors are allowed in this meeting.

• If the meeting lobby setting is disabled:

  • By default, users participate in a VLM. Any participants joining after the meeting reaches 250 will be set as visitors.
  • Moderators can change participant status between active participant and visitor, up to 500 active participants.

• If the meeting lobby setting is disabled, and there is at least one visitor or 501 users in the meeting:

  • The meeting lobby cannot be enabled.
  • Users automatically become participants in a VLM, with a maximum capacity of 10,000.

   

Meeting Breakout Rooms

• Breakout Rooms are only available to active users.
• Visitors will not see the breakout rooms on the interface.
• Visitors cannot be moved to a breakout room.
• To learn more about breakdown rooms, see Use breakout rooms in meetings.

Meeting Polls:

• Polls are only available to active users.
• The poll feature is disabled for visitors who cannot see it on the interface.
• To learn more about meeting polls, see Use polls in meetings.

Post-meeting Details

• Post-meeting details and resources, such as participants list, recording file, meeting transcript, meeting summary and action items, are only available to active users

All meeting attendees can raise their hand to become active participants.

To request for rights as active participant in a very large meeting:

1. Join the 8x8 meeting. Joining the VLM is similar to joining a usual 8x8 Meet.

   Note: Upon joining the meeting, your computer or device's default microphone, speaker, and camera will automatically connect for audio and video.

2. When you join a very large meeting, you have visitor rights. A notification appears, letting you know you can request to participate actively by raising your hand anytime during the meeting.

   

3. On your meeting screen, click Raise Your Hand on the toolbar at the bottom of the page. The meeting moderators will be notified of the request, and they can accept or reject your request to become an active participant.

    

4. The meeting moderators will be notified of the request, and they can accept or reject your request to become an active participant.

   

5. The Meeting participants can see distinct counters for active participants and visitors on the active meeting screen, showing the number of active contributors and visitors. Still, they cannot see visitors' names and avatars or their presence on the meeting screen as a tile.

   

Meeting moderators can grant active participant rights to visitors

To grant visitor rights as an active participant in a very large meeting:

1. While on a VLM as a meeting moderator, you are notified of a visitor's request to become a participant.
2. In the notification, click Accept and confirm to accept the visitor’s request to participate actively. The selected visitor becomes an active participant and can contribute to the meeting, speak, send audio/video, or share their screens during the conference.
3. Otherwise, click Reject.

Meeting moderators can revoke active participant rights and change them to visitors anytime.

To move active participants to visitors:

1. While on a VLM, as a meeting moderator, click More in the tile of the desired participant.

2. Click Move to visitor and confirm. The selected participant has only observer rights and can send chat messages during the meeting, leave it, or raise their hand to become an active participant. Once the participant is granted permission again, the visitor can speak, send audio or video, or share screens during the meeting again.