Add Passcode in 8x8 Video Meetings

If you have started a meeting with 8x8 Video Meetings, you have the ability to make your meeting more secure by setting a passcode for participants.

Let’s say that some people have left your organization recently, and they have access to the URL of the meeting space you use. By including a passcode whenever you start a meeting and sharing it with intended participants, you can ensure the security of confidential information within your meeting space.

Notes:
- A passcode set during any meeting lasts until the last person leaves the meeting, at which point the passcode is removed.
- A passcode that you set for your own personal meeting space persists across all sessions unless you change it. Any in-meeting changes to the passcode apply until the last person in the meeting leaves, at which point the passcode returns to what you entered in your settings. To set a passcode for your personal meeting space, go to Settings > Meetings > Personal meeting space in the Virtual Office desktop app, or go to Settings > My profile in the 8x8 Video Meetings Standalone desktop app.

Depending on whether you are joining via the desktop app or web, or via the mobile app, you set your meeting passcode differently.

To set a meeting passcode via desktop app or web:

  1. Click the Meeting info icon to open meeting details.
  2. In the meeting details, you can see whether there is already a passcode set for the meeting. Then:
    • If there is no passcode, select Add passcode.
    • If a passcode already exists but you need to change it, select Remove passcode, and then select Add passcode.
  3. Enter the desired passcode, and confirm. The meeting now prompts participants to enter a passcode before joining.
  4. Provide this passcode via chat or email to meeting participants when you invite them, as the passcode is not included in your clipboard when you copy your meeting information.

To set a meeting passcode via mobile app:

  1. Tap the More actions icon to open a list of options.
  2. From the list, select Add meeting password.
  3. At the prompt, enter the desired passcode, and confirm. The meeting now prompts participants to enter a passcode before joining.
  4. Provide this passcode via chat or email to meeting participants when you invite them, as the passcode is not included in your clipboard when you copy your meeting information.