eu Note: The ability to control user access to moderator settings is available to 8x8 Meet users with access to meeting admin settings, and to 8x8 Work administrators via 8x8 Admin Console or Meetings in the 8x8 Application Panel.
For details on 8x8 Meet features available to different user types, click here.

Control and use 8x8 Meet moderator settings

Let's say your organization regularly runs webinars, and has guidelines on who can choose to mute participants, hide participant video, or control whose video is in focus for other participants; as an administrator, see how you can limit guest access to moderator settings, and see how your users can tell whether they are moderators in the current meeting or access their moderator settings in a meeting.

During a webinar, a participant with moderator access can control the following settings:

Note: Once enabled, these settings remain enabled only for the duration of the current meeting.

  • The following moderator settings (under More actions > Settings > Moderator ) affect all participants after the setting is enabled.

    Note: These settings are available to moderators joining via desktop.

    • Everyone starts muted: All participants who join the meeting after this setting is enabled start with their microphones muted to remove background noise, but can un-mute themselves manually.
    • Everyone starts hidden: All participants who join the meeting after this setting is enabled start with their video disabled to enhance connectivity, but can share their video manually.
    • Everyone follows me: If the participant who enables this setting selects a person for viewing in the meeting interface, that person’s video or shared content becomes visible to everyone else in the meeting.
      Let’s say that moderator Pat wants to make sure everyone sees presenter Sam’s video or shared content; If Pat enables this setting, all other participants see what Pat sees in the meeting; Pat can then select Sam for viewing so that Sam is visible to everyone.
    • Recorder follows me: The meeting recording will capture the screen of the participant who enables this setting.
    • Mute reaction sounds for everyone: Disable sound reactions for all participants who join the meeting.

  • The following moderator settings (accessed from menu > Participants panel) are actions that can be performed on any participant currently in the meeting.

    Note: These settings are available to moderators joining via all 8x8 apps and browsers.

    • Stop a single participant's video: If another participant accidentally left their camera on and their video is disruptive, select Stop video next to that participant's name to stop their video.
      Once the participant's video is stopped this way, the participant is able to start their video again later.
    • Stop everyone's video: To stop everyone's video, go at the bottom of the participant list and click More > Stop everyone's video to open a confirmation prompt. At the prompt, choose whether to let participants start their video again later.
    • Stop a single participant screen-share: To stop the screen-share of a certain participant, click More > Stop screen-sharing next to that participant's name to stop their screen-share.
    • Stop everyone's screen-share: To stop everyone's screen-share, select Stop video next to that participant's name to stop their video.
    • Mute a single participant: If another participant accidentally leaves their microphone on, select Mute next to that participant's name to remove their background noise.
      Once muted this way, the participant is able to unmute themselves later.
    • Mute everyone other than the selected participant: If multiple participants leave their microphones while a single presenter is speaking, hover over the presenter's name, open the More menu that appears next to them (on mobile, tap the participant's name to open the menu), and choose the option to mute all participants other than the presenter to remove background noise.
      Once muted this way, participants are able to unmute themselves later.
    • Mute everyone: To mute everyone, click Mute all at the bottom of the participant list to open a confirmation prompt. At the prompt, choose whether to let participants unmute themselves later.
    • Grant moderator rights to a participant: If a presenter or other important participant has no moderator rights in the current meeting, hover over the participant's name, open the More menu that appears next to them (on mobile, tap the participant's name to open the menu), and choose the option to make the participant a moderator in the current meeting.
    • Kick participant out of meeting: If a participant must be removed from the meeting, hover over the participant's name, open the More menu that appears next to them (on mobile, tap the participant's name to open the menu), and choose the option to remove them from the meeting.
  • As a moderator, you can also create and remove breakout rooms during a meeting from the Participants panel.

Control moderator settings access as an administrator

As an administrator for your team or organization, you can choose how much access a guest or a user from your organization has to moderator settings.

  • If you enable All meetings will be moderated only by participants from this company (enabled by default), participants who join as guests, or log in as users from a different organization, are not able to access moderator settings in a meeting.
  • If you enable Allow users to overwrite the default settings for their personal meetings space (enabled by default), a user can choose to become the only moderator in their personal meeting space.

In addition, see how participants can access their moderator settings while in a meeting.

To set meeting moderator settings access as an administrator:

  1. In your browser, log in with your 8x8 credentials o open your 8x8 Application Panel.
  2. Log in to Admin Consoles
  3. Go to Meetings > Settings

  4. Under Moderated meetings, control who can moderate and start meetings:

    • All meetings will be moderated only by participants from this compan: Restrict moderator privileges to authenticated internal users

    • Allow users to override moderator settings for personal meetings :Allow individual users adjust moderator permissions form 8x8 Work for Desktop/Web, Settings > Meetings.

  5. Under Join Before Meeting, control whether a moderator is required to start a meeting.

    • A moderator is required to start a meeting:

      • Enabled: At least one authenticated participant must join to start. (Recommended for security.)
      • Disabled: Anyone can start a meeting. (Not recommended.)

    • Allow users to override this setting: Enables users to manage this option individually via their Meeting Settings in 8x8 Work.

      8x8 Admin Console Meetings Settings page showing moderation controls, including options to restrict moderators to company participants and require a moderator to begin meetings

  6. Save your changes to confirm.

Determine whether you are a moderator as a user

Depending on your administrator's settings for your organization, as well as your colleagues' settings for their personal meeting spaces, you may find yourself with or without access to moderator settings in a meeting. To determine whether you are a moderator in a meeting:

  • On desktop: Open the Participants panel and look for a Moderator label under your name. As a moderator, you can also click More options next to a non-moderator's name and make them a moderator in the current meeting from the menu that appears.
  • On mobile: Look for a Moderator icon on your meeting tile. As a moderator, you can also hold down on a non-moderator's meeting tile and make them a moderator in the current meeting from the menu that appears.

Access moderator settings as a user

Based on the changes made by your administrator, access to in-meeting moderator settings may be limited:

  • If your admin enables All meetings will be moderated only by participants from this company, participants who joined as guests, or logged in as users from a different organization, are not able to access moderator settings in a meeting.

    Note: If you join a meeting as a guest rather than as a signed-in user in your organization, this may impact your access to moderator settings.

  • If your admin enables Allow users to overwrite the default settings for their personal meetings space, you can choose to become the only moderator in your personal meeting space.

See how you can control moderator access for your personal meeting space, and how you can access moderator settings in a meeting.

To overwrite default moderator settings access for your personal meeting space:

  1. Go to Settings > My profile.

  2. In your profile settings, enable or disable the option to be the only person with access to moderator settings in your personal meeting space. By default, this option is disabled.

    Note: This setting only shows up if allowed by your administrator.

    For example, even if Robin schedules a meeting using Mel’s personal meeting space, Mel remains the only participant able to use moderator settings in that meeting space.

To access moderator settings as a meeting participant:

  • Go to More options > Settings > More.
  • Open the Participants panel.
  • Hover over a participant’s tile and hover over More options .