Note: The ability to use admin-configured 8x8 Spaces is available only to 8x8 Work and 8x8 Meet users.
For details on 8x8 Meet features available to different user types, click here.

Create and join meetings as an 8x8 Spaces user

8x8 Spaces enables you to quickly launch instant meetings, start on-screen content sharing, or schedule and join meetings via your conference room equipment at any time. For the best meeting experience, be sure to synchronize your organization’s usual calendar with 8x8 Meet.

Launch meetings instantly

If you walk into a conference room without scheduling a meeting, you can instantly launch a meeting to mobilize your team. Once you are in the meeting, continue to invite participants by sharing the meeting URL. If your organization is an 8x8 Work customer, you can also invite from within the meeting via 8x8 Work for Desktop.

Invite participants via the meeting URL

1. In a conference room configured for 8x8 Spaces, tap Join with ID on the in-room controller to bring up a meeting URL prompt.
   
2. At the prompt, enter the name of the meeting, such as <team.sync>. This meeting name appears as the final portion of your organization’s meeting URL, such as <8x8.vc/acmejets/team.sync>. Note down your meeting URL.
3. Once you have noted down your meeting URL, confirm the meeting name to launch the meeting on the in-room controller.
4. Email or message the meeting URL to the desired participants to invite them to the meeting.

Invite participants via 8x8 Work

1. In a conference room configured for 8x8 Spaces, tap Join with ID on the in-room controller to bring up a meeting URL prompt.
   
2. At the prompt, enter the name of the meeting, such as <team.sync>. This meeting name appears as the final portion of your organization’s meeting URL, such as <8x8.vc/acmejets/team.sync>. Confirm the meeting name to launch the meeting on the in-room controller.

3. In 8x8 Work for Desktop or 8x8 Work for Mobile, open Meetings / .

   • On desktop: Below your list of meetings, click Join Meeting, enter the name of the meeting, and confirm to join via the app.
     
   • On mobile: Tap Join with ID, and in the screen that opens, enter the name of the meeting and confirm to join via the app.
4. From within the meeting in 8x8 Work, click Participants and then click Invite Someone to open the meeting invitation panel. If you are joining via your mobile app, tap More actions first to see this option.
   
5. In the panel, enter the names of contacts in 8x8 Work, or the phone numbers or (if you are joining via desktop) SIP addresses of external contacts, and confirm to invite them to the meeting.

Launch content sharing

If you simply want to present on-screen content to people in the conference room, you can quickly start casting your on-screen content to the conference room television and collaborate with your coworkers in the room. You can launch content sharing from the in-room controller, or from your desktop or mobile app.

Start sharing from your in-room controller

1. In a conference room configured for 8x8 Spaces, tap Share Content on the in-room controller to display a screen sharing URL.
   
2. On your computer, open Google Chrome.
3. In Chrome, enter the URL displayed on the in-room controller to open a prompt with screen sharing options.
4. At the prompt, select whether to share your entire desktop, a specific window, or a specific Chrome tab, and confirm to start sharing from your screen.
   
5. To stop sharing:
   • Toggle the Share screen option off on the in-room controller.
   • Click Stop sharing in the Chrome tab where you entered the sharing URL.

Start sharing from desktop or mobile

You can join and share your screen in an 8x8 Spaces-enhanced meeting either from your 8x8 Work, or a desktop browser.

To pair from an 8x8 Work app, or desktop browser:

1. In your app, open your list of Meetings / .
2. Below your list of meetings, click Join Meeting, enter the name of the meeting, and confirm to join via the app.
   

3. From within the meeting, click Share screen to open a list of screens and windows that are available for you to share. If you are joining via your mobile app, tap More actions first to see this option.

   Note: If you are sharing a PowerPoint presentation or similar content from desktop, choose to share your entire screen so your slides refresh properly.

   Note:
   -If you are sharing your screen via mobile, your full screen is shared automatically, and you cannot limit what portion of the screen is shared; other participants see everything you see on your mobile screen while you are sharing.
   -All notifications that show up onscreen are also visible to other participants.

4. If sharing from mobile, your entire screen is shared.
   If sharing from desktop, select the desired screen, window, or tab, and confirm. Depending on your desktop browser if you join via web, you may have the option to share a specific tab rather than your entire browser window. In addition, depending on where you are joining from, you may have the ability to share your system audio with your full screen or browser tab.
   
   Your actions in the specified area are displayed to everyone in the meeting until you stop sharing by toggling Share screen again.

To pair from the 8x8 Work for Desktop:

In a conference room configured for 8x8 Spaces, click Pair with a room to open an 8x8 Spaces pairing prompt.

Then:

• If you have Bluetooth enabled: At the prompt, select which of the listed conference rooms within Bluetooth range you want to share your screen in.

  Note: At this time, only 8x8 Work for Desktop supports Bluetooth connectivity.

• If you don’t have Bluetooth enabled: At the prompt, enter the pairing key of the conference room you are in to start sharing your screen.
  Find the key at the bottom of the meeting calendar on the conference room television, as the final string of numbers and letters in the share.8x8.vc URL on the screen.

Schedule meetings for use with 8x8 Spaces

Note: Calendar events with the following traits do not show up in your list of upcoming meetings in the in-room controller:
-Events that don't have a meeting link
-Events that are duplicates (events that have the same summary, meeting link, and start time, but a different ending time; only the event with the later ending time is shown)
-Events that are longer than 24 hours
-Events that ended over an hour ago

Note: Calendar events with the following traits show up with limitations in the in-room controller:
-In-room tablets display a maximum of three upcoming events at a time. Meetings with links are prioritized over ones that don't, ordered by start time.
-Private events show up, but display without the event summary and meeting link.

1. While scheduling an event in your organization’s usual calendar, invite a conference room configured for 8x8 Spaces.
   
2. Save the calendar event to schedule it.

3. From your 8x8 Work for Desktop app, open Meetings / to view your list of upcoming meetings.

   Note: In order to view your upcoming meetings, you must sync your desktop app with your organization’s usual calendar.

4. Next to the meeting you scheduled, click the Add meeting option to add an 8x8 meeting to the calendar event.
   As the scheduled time approaches, you can join your meeting via the conference room’s in-room controller.

Join scheduled meetings via 8x8 Spaces

Note: Calendar events with the following traits do not show up in your list of upcoming meetings in the in-room controller:
-Events that don't have a meeting link
-Events that are duplicates (events that have the same summary, meeting link, and start time, but a different ending time; only the event with the later ending time is shown)
-Events that are longer than 24 hours
-Events that ended over an hour ago

Note: Calendar events with the following traits show up with limitations in the in-room controller:
-In-room tablets display a maximum of three upcoming events at a time. Meetings with links are prioritized over ones that don't, ordered by start time.
-Private events show up, but display without the event summary and meeting link.

1. In a conference room that is set up for 8x8 Spaces, open the 8x8 Spaces app on the in-room controller.
2. In the meeting calendar on the in-room controller, tap Join Now next to your meeting.
   
   You join or launch the meeting with audio and video automatically enabled.

Use in-meeting controls

While in a meeting with 8x8 Spaces, you have a variety of tools at your disposal to make your meetings more efficient. Share high-definition audio, video, and on-screen content in an intuitive interface!

Meeting control	Description
Mute Audio	Mute or unmute your microphone. Your microphone is enabled automatically when you join a meeting.
Start Camera	Share or stop sharing video from your camera. Your video is switched on automatically when you join a meeting.
Share Content	Share on-screen content. The shared content you select is made visible to everyone in the meeting until you toggle the control again to stop sharing your screen.
More Options	Access additional meeting controls: Enter Tile View: Toggle between two views of your meeting screen: The default view, which displays the current speaker or presenter in a large central tile, and all other participants in a tile strip on the side of the screen. The tile view, which displays all participants in tiles of equal size. Dial Tones: Dial a number (such as the phone number of another conference room participating in the meeting) to have other participants join the meeting audio-only. Volume: Control the volume of your conference room TV without needing an additional remote in the room.
Leave	Leave the meeting.