Introducing Workplace Setting Validation

When changing workplace setting (Workplace Phone and Workplace SIP URI), agents must validate their changes to be able to handle the calls. When they click to validate the change, it triggers a phone call to the updated phone number. A PIN code is then communicated to the agent. The agent must enter the PIN code to validate the changes and continue. If they are unable to confirm the PIN they must exit and revert to their last validated setting. The workplace setting validation is offered as a mandatory security feature with Auto Answer, or it can be deployed as a stand-alone feature.

Features

  • Is mandatory while Auto Answer is enabled.
  • Offered as stand-alone feature. Admins can remove or disable this feature in 8x8 Configuration Manager with no restrictions.
  • Reverts to the agent's last validated setting if unable to validate the new workplace setting.

Enable Workplace Setting Validation in 8x8 Configuration Manager

The workplace setting validation is applicable to a tenant for all agents and groups. To validate the workplace setting, agents require a phone and an audio access for the PIN code to be played to them. Moreover, the agents must be in Work offline status to change their workplace setting.

  1. Log in to 8x8 Configuration Manager.
  2. Go to Home > Profile.
  3. Under Phone Connection Mode, select Enable Auto Answer.
    If Auto Answer is enabled for the first time and without enabling the workplace security feature, a confirmation dialog box prompts notifying you that a mandatory validation feature will also be turned on for security reasons:
    • If you click Ok, Auto Answer is enabled. By accepting the mandatory validation, Enable Workplace setting change validation is also turned on and cannot be changed independently while the Auto Answer feature is enabled. Workplace setting validation is enabled at the tenant level for all agents. You can configure Auto Answer at the agent group or agent level as well.

      Note: If you disable Auto Answer. Workplace setting change validation is still enabled but can be disabled if required.

    • If you click Cancel, Auto Answer is not enabled.

  4. Click Save.

  1. Log in to 8x8 Configuration Manager.
  2. Go to Home > Profile.
  3. Select Enable workplace setting change validation.

    Note: If you have enabled Auto Answer, workplace setting validation is already enabled. You can disable Auto Answer, but keep the workplace setting change validation enabled.

  4. Click Save. Workplace setting change validation is now enabled at the tenant level for all agents.

Validate Workplace Setting in 8x8 Agent Console

Follow the procedure below to validate your workplace setting:

  1. Log in to 8x8 Agent Console.
  2. Change your status to Work Offline.
  3. Go to Menu > Profile > Personal.
    • If your workplace setting is already validated, VALIDATED appears next to the Workplace Phone or Workplace SIP URI fields.
    • If you make any changes to the workplace setting, then Validate appears next to the updated field until you validate your change.
  4. To save the changes in the workplace setting, click Validate.

    Note: 
    - Empty fields and invalid formats such as 1-408-555-000e, do not show the Validate button.
    - The Make Verification Call button is disabled until the workplace setting is validated.

    Note:
    - If you make other changes in the agent profile such as changing your current country or signature, the Save button in agent profile is enabled until you save those changes.
    - If you Save agent profile before validating the new workplace setting, only the changes to the workplace setting is lost and it goes back to the last validated setting.
    - If you close agent profile before validating the new workplace setting, a message appears to either Validate New Setting, or Close and keep the last setting.
    - If you change the agent status before validating the new workplace setting, a message appears to either Validate New Setting, or ignore your changes and Keep Last Setting.
    - If you Reset the agent profile before validating the new workplace setting, a message appears to Validate New Setting, or Reset and revert to the last validated setting.

  5. The agent receives a verification call for the new setting. Answer the call. A four-digit PIN is played to the agent. The PIN code is numeric only and is repeated in the call.

  6. Enter the PIN in the confirmation window and click Confirm. The new change is now VALIDATED and auto saved.

    Note: When a Persistent Connection Mode is open, changes to the workplace setting drops the connection mode. The validation call is placed to the new setting and a four-digit PIN is played to the agent. Validation calls are not auto answered.

  7. If you enter a wrong PIN code and click Confirm, validation fails and Validate still remains in the agent profile. A failure message is displayed in agent profile. Repeat the process from the Profile page until the message in the call verifies the successful validation.
  8. Once Validated, change your status to Available and continue.