Configure Social Media Integration
As a Virtual Contact Center administrator of your business, you are responsible to set up the social channels, configure a social scripts and assign the channel.
- Gather the social media account details of your business (login ID and password).
Plan how you want to route interactions from social media. The following questions may provide you tips.
- Does your business support live chat 24/7 or based on schedule?
- Do you have a lot of traffic to your social media pages?
- Do you want to direct all your social interactions to the same queue or to skill based queues?
- Do you want to identify existing customers and provide context to agents?
- Do you want to automatically create customer records for new customers in the local CRM?
- Create chat queues to direct the social chat requests.
Configuring the VCC Social Media Integration
STEP 1: Set up VCC Social channels in Configuration Manager.
Log into Configuration Manager for Virtual Contact Center.
- Go to https://login.8x8.com.
- Enter your login credentials to launch the application panel.
- Select VCC-Configuration Manager icon to launch the application.
- Go to Channels in the navigation menu.
- Select the Social tab.
- At the prompt, enter the email address and the respective password associated with the social account. Click Login (In Facebook) or Authorize App (In Twitter).
You have now successfully created the social channel. The social channel appears in the list of Social channels on your tenant.
Note: You can connect a VCC tenant with a single Facebook or Twitter channel only.
A social script allows you to define the routing of chats received on social media. You can define when and how to interact with customers using the specific IVR objects. VCC Social introduces the following core social objects to facilitate interaction routing.
At Robin’s Fashions, customers visit the social media pages to learn about the new deals, new products, sale offers, and inquire about their current orders. The following steps model a typical workflow:
- Customer initiates a chat in the Messenger during their business hours.
- Customer is greeted with a welcome message.
- Customer is prompted to enter the membership ID to validate if it’s an existing member.
- If it is a member, they are then prompted: you need assistance with an existing order?
- If Yes, direct them to the Sales Orders queue.
- If No, direct them to the General Inquiries queue.
- If it is a non-member, customers are directed to the new customers queue.
Crafting the Social Script
- In the VCC-Configuration Manager, go to Scripts.
- Select the Social tab.
- Click Add new social media script.
- In the Script tab, you are now ready to craft the script.
- Customer initiates a chat in the Messenger during their business hours. Add and select an existing [Schedule].
- Using the Social ID, validate the customer and check if it’s an existing customer. [Check Social ID]
- Customer is greeted with a welcome message. Under the Contact Found exit point, add a message using [Send Prompt - Welcome back to Robin’s Fashions. How may I help you?].
- Customer is prompted to enter the member ID to validate business membership. [Get Customer Info - Collect Customer ID]
- If it is a member, customer is prompted: Do you need assistance with an existing order? [Question - Yes/No]
- If Yes, direct them to the Sales Orders queue. [Forward to Queue]
- If No, direct them to the New Order queue. [Forward to Queue]
- Upon checking the Social ID in step b, if it is found to be a new customer, - customer is directed to the new customers queue.
- Save the script.
The following images show two sample IVR Social scripts.