A site in Virtual Office represents the location of your business. Your Virtual Office service comes with sites already created for you, based on the information you have provided at the time of purchasing the service. As your business grows, you can create additional sites. Sites in Virtual Office simplify administration for all endpoints within a site by applying common properties, such as emergency address, language, dial plan and time zone. Moreover, administrators can manage advanced call handling options such as receptionist dialing for the site.
You can set up and manage sites from within Virtual Office Configuration Manager.
To create new sites:
If available, select a PBX. The PBX field appears only if you have a multi-PBX phone system. A PBX can be VCC enabled or not. For details, see VCC-enabled PBXs below:
In Internal Dial Plan, enter a Site Code and an Extension Length. All sites belonging to a VCC-enabled PBX are VCC enabled by default. This ensures all VCC users are on the right site and the right PBX. By enabling site dialing, users from within the site are able to dial each other without specifying the site code (short dialing), but from outside the site they are only accessible by their qualified extension, site code + extension. For example: if the site code 101 has two extensions 10110 and 10111, users are able to dial each other by dialing just 10 and 11. You can enter up to ten digits for the combination of site code and extension length. For details, please refer to Understand Your Dial Plans.
Note: Even with a defined site code, you can enter any extension length you like when creating a new user. If you do not follow the site code and the recommended length, the system warns you. However, you can save the user and function as long as the number is unique across all phone systems (PBXs). For example, if the system suggests 10100 for extension number and you change it to 101, a warning appears that "...not respecting the site dial plan may impact short dialing".
You can change a user's site via bulk edit as long as the new site is located within the same phone system or PBX. When you change the users sites, the system does not allow you to change other values in the same bulk edit session. Save the new site before you can change other fields such as time zone or department.
With every site change, the following components may change:
|Extension||Changes if the site dialing (site code) is enabled.||For example, if the new site code is 7, the user's extension is automatically prefixed with 7. If the user moves again to a site prefixed with 8, the site code changes to 8.|
Changes to the new site's language only when the previous user's language is the same as the site’s language.
For example, if the user's language and the site's language are both French, when the site changes to German, the user's language also becomes German. However, when a user's language is French and the site's language is English, if the user moves to a new site with German language, the user's language will still remain English.
|Time Zone||Changes to the new site's time zone if the previous user's time zone is the same as the old site’s time zone.||For example, if the user's time zone and the site's time zone are both US Pacific, when the site changes to UK time zone, the user's time zone also changes to UK time zone. However, when a site's time zone is US Pacific and the user's is UK, if the user moves to Australia, the user's time zone will remain US Pacific.|
|ANI||Changes to the new site's Main Line number if the new site uses mainline number as external caller ID.|
|E911||Changed to the new site's address if the previous user's address is the same as the old site’s address.||For example, if both user's and site's addresses are San Jose, when the site changes to San Francisco, the user's address also changes to San Francisco.|
|Receptionist||No Changes to the new site's receptionist.|
|Dial Plan||No Changes to the new site's dial plan.|
Note: The site change is only possible through Bulk Edit. To change the site of a single user, go to Home > Users, select the user you want to update his/her site and click Bulk Edit, then change the user’s site.
Note: If you have to move a user across phone systems, you must delete the user then create the user again in a site that belongs to the new phone system.
To change a user’s site:
Review the report to see whether all selected users have moved to the new site then click Confirm Bulk Edits. A task will be created. You can monitor its progress in the Tasks area.
Refer to the following frequently-asked questions for more information:
No; there is no limit for the number of sites you can create.
If you have more than one site but do not have unique extension numbers across your sites, you must define a site code. By enabling site code, users from within the site are able to dial each other using the extension number (short code). From outside the site, however, users are accessible by their qualified extension (site code + extension number). If you have only one site, you do not need a site code. Set up the site code under Sites > Create Site > Internal Dial Plan >Site Code. For details, please refer to Understand Your Dial Plans.
The default site code length is two digits; however, you can change the digit length based on your needs. A site code must have the same digit length within one country or phone system.
Main Line number serves you as your site's main number, and can be set as the Caller ID for all users who belong to that site. You can select any available number from the claimed or successfully ported numbers as your main line number. If you are in the process of porting a number to 8x8, it cannot be used as Main Line number until the porting is complete.
Internal dial plans allows employees to communicate with one another using extension-to-extension dialing, whether the employees are in the same location or in different locations.
External dial plans, however, take numbers dialed by users (in the format of IVR callback, Web Callback, click-to-dial, workplace phone, etc.), and apply editing rules to create a valid global public phone number known as E.164.
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