Select your calling device

Need a hands-free calling experience, or want to dial in Virtual Office but continue your calls via a phone? Place, receive, and manage Virtual Office calls through your headset, your desk phone, or any other phone you have access to!

By default, you make and receive calls in the Virtual Office desktop app using your computer microphone and speakers. By opening the Call using tab, you can switch your calling device or number, or add another number to call from.

Call using headset with call controls

The Virtual Office desktop app allows call audio via headsets from various manufacturers. If you are using a Jabra, Plantronics, or Sennheiser headset, Virtual Office also allows you to answer or end calls, and mute or adjust volume using your headset controls instead of the app. This allows Virtual Office desktop app users with supported headsets or speakerphones to take calls from anywhere in their home or office, eliminating the need to stay close to their computer for answering calls.

Note: This functionality is specific to USB headsets from Jabra, Plantronics, or Sennheiser. Bluetooth headsets with a USB dongle are also supported.

You can add call audio via:

Important: The integrated call control setting in Virtual Office conflicts with Plantronics Hub. To ensure integration, you can:
-Continue to use Plantronics Hub and keep the setting in Virtual Office disabled.
-Enable the setting in Virtual Office and uninstall Plantronics Hub.

Note: Call control integration with Plantronics headsets works best when the headset is connected to only one device.

To switch to a headset for call audio:

  1. Plug in or pair your headset with your computer.
  2. In the Settings tab, go to Audio & Video, and change your in-call audio microphone and speakers to your headset.
  3. Open the Call using tab to view a menu of audio devices you can use for Virtual Office calls.
  4. In the Call using menu, make sure that you are calling via your softphone, and close the menu to apply your changes. As you have selected your headset to be your audio device for calls, you can use the call control buttons on your headset during the call.

Call using desk phone

Let's say your department requires you to use a headset coupled with a desk phone for calls, but you also want to use the more flexible call management capabilities available in the Virtual Office desktop app. You can have the best of both worlds by setting up Virtual Office to make calls via your desk phone; click to call your contacts in the Virtual Office desktop app, and enjoy full access to the Virtual Officecontact directory and call management controls. Just as in the Virtual Office desktop app, you can handle up to two concurrent calls and merge them into a conference.

If you enable Auto Connect, your desk phone goes off-hook automatically when you make a call. Once the call on your desk phone connects, you are able to hold, transfer, merge, and add calls from the Virtual Office desktop app. If you enable Device supports Answer, you are able to answer and dismiss incoming Virtual Office calls using your desk phone.

If you choose to disable incoming call notifications in the Virtual Office desktop app, your desk phone continues to ring and show information on an incoming call; this way, you can answer calls via desk phone without having an additional incoming call notification on your screen.

To switch to your desk phone for call audio:

  1. Open the Call using tab to view a menu of audio devices you can use for Virtual Office calls.
  2. In the Call using menu, make sure that you are calling via your desk phone. Even if you dial a number or click to call from the Virtual Office desktop app, the call is then placed from your desk phone.
    • To automatically send the call from the desk phone once the number is dialed from Virtual Office, enable Auto Connect.
    • To send the call from the desk phone by picking up the receiver manually once the number is dialed from Virtual Office, enable Auto Connect.
    • If your desk phone also supports incoming call management for Virtual Office, enable Device supports Answer.
  3. Close the menu to apply your changes. The next time you make or receive a call, it goes through your desk phone and you are able to handle desk phone calls via the Virtual Office desktop app.

Known limitation: Not all phones are supported for incoming calls via Device supports Answer.

Call using an external device

When you are on the go or would prefer to take Virtual Office calls using another device, you can send and receive call audio through an external device.

To switch to another number for call audio:

  1. Open the Call using tab to view a menu of audio devices you can use for Virtual Office calls.
  2. In the Call using menu, select an existing custom number, or click Add phone number, and enter the device name and number.

    The new device is automatically selected to make and receive calls, and is available for future use.