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Join Meetings with the New Meetings Experience

With the New Meetings Experience, whether you are the organizer or an invitee of a meeting, you can join your meeting in a way that is most convenient and efficient for you.

Requirements to Run New Meetings Experience

New Meetings Experience Participant Capacity

The New Meetings Experience with Virtual Office supports up to 50 in-meeting participants (via browser, Virtual Office, and dial-in combined) who can present or contribute, and an unlimited number of spectators can observe the meeting via live streaming on YouTube.

Note: If the meeting has already reached its participant capacity when you try to join, you see a notification. If you need to join the meeting, reach out to the meeting organizer.

Join New Meetings Experience from Virtual Office

As a Virtual Office user with the New Meetings Experience, you have the ability to join a meeting in your synced calendar from the comfort of your desktop app or the convenience of your mobile app.

To join from your Virtual Office desktop or mobile app:

  1. In your Virtual Office desktop or mobile app, go to the Meetings tab.
  2. If you have synced your calendar, such as iCloud or Microsoft Exchange, you see a list of your upcoming calendar events.
  3. If a calendar event does not have a meeting attached, it is marked with an Add meeting icon; events with meetings already attached do not show this icon. To join a scheduled meeting, click or tap it from your list of meetings.
  4. Once you join the meeting, your audio and video automatically connect to the default microphone, speaker, and camera of your computer or device. If the meeting is passcode-protected, enter the passcode.

Join New Meetings Experience from Your Calendar

As an organizer or participant in an upcoming meeting with the New Meetings Experience, you can join your meeting from its associated calendar event.

To join from your calendar:

  1. In your preferred calendar, such as Google Calendar, open the event details of the desired upcoming meeting that you scheduled or were invited to.
  2. From the calendar event details, you see a meeting URL, and phone numbers to join via dial-in for an audio-only experience.
  3. To join the meeting:

Join New Meetings Experience as an External Guest

If you are invited to a meeting with the New Meetings Experience via email, your email invitation contains the information you need to join a scheduled meeting.

As a guest, you have access to the New Meetings Experience via web on your desktop computer, or via your mobile device. To join as a guest on mobile from an email invitation, you must have the Virtual Office mobile app installed, but you do not need to log in.

To join as a guest:

  1. As the time for a scheduled meeting approaches, open the email invite associated with it to view how you can join.
  2. From the email invite, you see a meeting URL, and phone numbers to join via dial-in for an audio-only experience.

Join New Meetings Experience via Dial-In

When joining from your calendar or email invitation, you can choose to join a meeting by dialing in from your phone for an audio-only experience.

To join via dial-in:

  1. In the calendar event or email invite associated with an upcoming meeting with the New Meetings Experience, review the dial-in numbers available for the meeting. If you do not immediately see a number local to your country or region, you may need to open the option to view more numbers.
  2. Dial the desired number and listen for a meeting ID prompt.
  3. At the prompt, enter the meeting ID associated with the meeting. If the meeting is passcode-protected, you are also prompted to enter the passcode. You hear a confirmation, and you are connected to meeting audio.

Join via Spot In-Room Systems

Let’s say your organization uses Spot in-room conferencing systems to facilitate team and company meetings. As a Spot in-room system user, you can take advantage of your usual system and the features of the 8x8 New Meetings Experience.

To join via Spot in-room systems:

  1. In a conference room that is set up for Spot, open the Spot app on the tablet paired with the conference room television.
  2. In the meeting calendar of the Spot app on the tablet, you can:

  3. Once you join or launch a meeting, you can:

 


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