Insert FAQ Responses and Rich Media into Chat Interactions

In 8x8 Virtual Contact CenterA contact center that enables agents to be located in different geographical locations yet managed as if they were located in the same physical location., if your contact center maintains an FAQ knowledge base, you can extract relevant data from the knowledge base and insert these FAQ responses in a live chat session to assist customers. Using these FAQ responses minimizes agents' time in finding the right information, and maintains consistent delivery of information.

During a chat session, you can refer to the FAQs by shortcuts or by going to the FAQ knowledge base. Referring to shortcuts requires prior definition of shortcuts while creating an FAQ. With out new enhancement, the chat editor in Agent ConsoleVirtual Contact Center's browser-based graphical user interface (GUI) used by Agents to manage customer interactions. allows you to insert rich media FAQs directly into the messages and share with customers during an interaction. Alternatively, you can insert them as a link to HTML content. The chat editor supports regular text formatting, images, and links.

To insert an FAQ response during a live chat session:

  1. During a live chat, go to Help > FAQ from the Control Panel menu.
  2. Search for the relevant information by keywords or FAQ category.
  3. After finding the relevant FAQ, click Send in current chat.

    The FAQ content such as text and rich media content is instantly communicated to the customer.

To insert an FAQ shortcut:

Inserting an FAQ by shortcut requires you to know the shortcuts beforehand. Each shortcut is linked to an FAQ item it is defined for. If you do not remember the shortcut, you can go to the FAQ knowledge base.

  1. During a live chat, enter the FAQ shortcut that refers to the information customer is looking for in the Shortcut entry window.
  2. Click Insert FAQ.
    A link to the FAQ inserts in the chat interaction window.
  3. Click Send to communicate this information to the customer participating in the chat.

To insert rich media FAQs: {mf--should we say content instead of FAQ, we could paste images too.}

  1. During a live chat, locate and find an image on internet.
  2. In the right-click menu, copy the image and paste it to the chat window and share it with your customers. Or, select and add a local drive image to an FAQ. Then insert the FAQ in the live chat window.
  3. Click Send. The image is now sent.

HTML Tags in Chat Editor

Note: Tables and more complex HTML elements or contents are not supported by the editor and will always be inserted into the chat as a link to the HTML content.

Type HTML Tags
Supported tags (inserted directly)
  • Text Formatting: <div>, <article>, <blockquote>, <h1>, <h2>, <h3>, <h4>, <h5>, <h6>, <p>, <span>, <i>, <b>, <u>, <sub>, <sup>, <em>
  • Links: <a>

  • Lists: <ul>, <ol>, <li>, <dd>, <dl>, <dt>

  • Images: <img>

  • Other tags: <hr>, <br>

Not supported tags (inserted as link) <table>, <tr>, <thead>, <td>

See Also

 


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